Organize a PTA

Organizing a PTA At-A-Glance

A PTA is a local, self-governing unit which promotes the purposes, policies and guiding principles of the Texas branch of the National PTA. Local PTAs plan programs and activities to meet needs of children and youth in the community.

PTA provides the opportunity to meet and talk with other parents who have the same goals as you. PTA provides the opportunity to serve, to volunteer and to contribute to the welfare of all children. Studies show that when parents are involved, students achieve more; when parents are involved in their students' education, those students have higher grades and test scores, better attendance, and complete homework more consistently; when parents are involved, students exhibit more positive attitudes and behavior; the list goes on. When parents are involved in their children's education their children do better in school, and their school's quality increases as parental involvement increases.

Who May Take the Initial Steps to Organize a PTA?

Any parent, school official or interested person may take the first steps toward organizing a PTA. When parents and other citizens take initiative in organizing a PTA, they should enlist the support of the school principal or superintendent (if in a school setting), and of several teachers.

Requirements for Organization

In order for a group to form a PTA, the following are required:

  1. Have a minimum of twenty (20) people willing to join;
  2. Be committed to the purposes, basic policies and guiding principles of the Texas and National PTAs; and
  3. Adopt bylaws containing National and State requirements.

Procedures for Organization

The PTA organization will be under guidance and direction of the Area PTA President or his/her designee. This person will be the organizational representative for the new PTA.

The organizational representative determines that the group will be able to meet the eligibility requirements previously listed and explains the necessary procedures for organizing. An organizational packet is sent to the organizational representative.

Form a Planning Committee

  • Identify individuals interested in forming a PTA. This group should include representatives of the school administration. Set a time and place for a planning meeting.
  • Form a planning committee from among the attendees at the meeting. Select a chair and a secretary of the planning committee to undertake responsibilities temporarily, until officers are elected.
  • Organize temporary committees such as bylaws, nominating, publicity, and hospitality. Set a date for the organizational meeting to actually form the new PTA.

Publicize the Organizational Meeting

  • The Planning Committee should issue a call or notice of its desire to organize a PTA. Notice should be sent to parents of all children in the school, teachers, community members and the local media. Every avenue of publicity offered by the community should be used to publicize the meeting. The call should, if possible, be signed by the school superintendent or principal and the chairman of the planning group.
  • Make personal calls to parents, teachers, other prospective members, and community members explaining the reasons for organizing a PTA and the value of involved members.
  • Survey your community to find individuals willing to be nominated for office.
  • Prepare a set of proposed bylaws to distribute at the organizational meeting. Work with your organizational representative who can help you follow state PTA guidelines for preparing bylaws for your Local PTA.

At the Organizational Meeting

  • The organizational representative explains the purpose of the meeting and policies and purposes of PTA.
  • Move to organize new PTA. The PTA is officially established when the motion is made, receives a second, and carried by a majority vote.
  • Distribute, present, and vote on the bylaws. The bylaws set PTA's membership dues for enrollment of members and establish positions and duties of officers for their election.
  • Enroll members. Upon payment of dues, people become charter members of the new PTA.
  • Elect and install new officers.
  • The newly elected president takes the chair and calls for further business (deciding on the date for the first regular meeting, etc.).

After Your PTA is Formed

  • The organizational representative signs the application for membership and works with the new officers to complete all paperwork and send to the Texas PTA state office.
  • After the bylaws are approved by the Texas PTA, the new PTA will receive their charter and other orientation materials. The officers--examine and distribute materials sent by the Texas PTA. The packet contains a selection of Texas PTA and National PTA publications, membership cards, and orientation materials for the new PTA.