Local PTA Standards of Continuing Affiliation
Each membership year, Local PTAs must meet both of the following requirements to attain Active Status with Texas PTA. The membership year begins on August 1.
- Remit to Texas PTA state/national membership dues for at least 20 members.
- Submit to Texas PTA the name and contact information (mailing address, phone number, and email address) of at least one current board member, preferably the President.
Local PTAs must comply with all of the following standards to remain in Good Standing with Texas PTA. Local PTAs that do not maintain Good Standing will be subject to a Local PTA Retention Plan as described below.
- Maintain Active Status with Texas PTA. (see requirements above)
- Report all members and remit all state/national dues to Texas PTA each year.
- Submit to Texas PTA the name and contact information for each board member within 15 days of election or appointment.
- Review Local PTA bylaws (and standing rules, if applicable) every three years and submit to Texas PTA for approval.
- Each year, within 60 days of fiscal year-end, electronically file and have accepted by the IRS the “Form 990 Return of Organization Exempt from Income Tax”.
Local PTA Retention Plan (initiated when a Local PTA does not maintain Good Standing)
Notification: Texas PTA will notify the PTA of the action(s) required to attain Good Standing. The PTA will have 60 days, from the date of the notification, to meet all Good Standing requirements to avoid moving into the Restriction Phase.
Restriction: While in the Restriction Phase, the PTA is not eligible for awards, programs or grants administered by Texas PTA or National PTA. The PTA will have 45 days to meet all Good Standing requirements to avoid moving into the Intervention Phase.
Intervention: Once in the Intervention Phase, Texas PTA will assign a Support Team to assist the PTA, including the development of a written action plan to attain Good Standing. The PTA will continue to be ineligible for awards, programs and grants administered by Texas PTA and National PTA until Good Standing is achieved. *With cause, Texas PTA may place a Local PTA that has not met all Good Standing Requirements into the Intervention Phase early.
Restructure: For PTAs that do not attain Good Standing following the Notification, Restriction and Intervention Phases, Texas PTA may begin the process of restructuring the leadership of the Local PTA or revoking the Local PTA’s charter.
- Active Status is used to determine eligibility in many Texas PTA programs and services. Please reference specific program eligibility requirements to ensure your PTAs participation.
- PTAs submit executive board member information to Texas PTA electronically via the Texas PTA website.
- Bylaws are submitted via the Bylaws Submission Form found on the Texas PTA website.
- Proof of filing and acceptance is the Exempt Organization Business Master File issued regularly by the IRS.